How to Perform Common Review Tasks

This section describes how to work with the Review panel in Oxygen XML Web Author and how to perform some of the most common review tasks. To open the Review panel, tap or click the Review tab from the panel on the right side of the screen. If it is not displayed, tap or click the Toggle Side Panel button from the upper right-side corner (or swipe from right to left on mobile devices).

Figure: Web Author Review Panel

Use the Review Panel to View Comments or Tracked Changes

  1. Tap or click the Review Panel tab on the right side of the screen. If it is not displayed, tap or click the Toggle Side Panel button from the upper right side corner (or swipe from right to left on mobile devices).
  2. Tap or click one of the comments or tracked changes to see it highlighted in the document area.
  3. Hover over or select a comment or change to display actions that are available for that particular item.

Activate Change Tracking

  1. Tap or click the Toggle Change Tracking button from the Review toolbar to enable or disable this feature.
    Note: If you have access to the Administration Page, you can change the initial state of the Change Tracking feature when you open a document. For example, you can choose to have it Always On.

Accept or Reject Tracked Changes

  1. To accept a change, tap or click the Accept Change button from Review toolbar (on the desktop version you can also select this action from the contextual menu), or select the change in the Review panel and select Accept from the More menu.
  2. To reject a change, tap or click the Reject Change button from Review toolbar (on the desktop version you can also select this action from the contextual menu), or select the change in the Review panel and select Reject from the More menu.

Add a Comment

  1. Make a selection in the document content.
  2. Tap or click the Add comment button from Review toolbar (on the desktop version you can also select this action from the contextual menu).
  3. Input a comment in the displayed dialog box. Tap or click Comment to commit it into the document.
  4. The commented text is highlighted.

Edit or Remove an Existing Comment

  1. You can only edit comments that you added to the document. To do so, select the comment in the main editing area and tap or click the Edit Comment button from Review toolbar (on the desktop version you can also select this action from the contextual menu), or select the comment in the Review panel and select Edit from the More menu.
  2. You can remove any comment, regardless of who added to the document. To do so, select the comment in the main editing area and tap or click the Remove Comment button from Review toolbar (on the desktop version you can also select this action from the contextual menu), or select the change in the Review panel and select Remove from the More menu.

Reply to Comments or Changes

  1. Select the comment or change in the Review panel and select Reply. A dialog box will be displayed that allows you to add your reply.
  2. Select OK to add your reply to the comment thread. The replies are displayed with an indentation in the Review panel.

Mark Changes or Comments as Done

  1. Select the change or comment in the Review panel and select Mark as Done. This toggles the check box and marks the change or comment as being done by graying it out in the Review panel. You can mark a whole comment thread as being done by selecting the action on the first (parent) comment or change in the thread.

Navigate Through the Comments or Tracked Changes

  1. Use the left and right arrow buttons () from the Review toolbar to navigate between comments or tracked changes.
  2. The current comment or tracked change is highlighted in the document. Also, it is displayed in the right-side Review panel.