Managing Highlights

Use the Highlight tool to mark fragments in your document using various colors. This is especially useful when you want to mark sections that need additional editing or to draw the attention of others to particular content.

Using the Highlight Tool

You can find the Highlight action on the main toolbar, in the Edit > Review menu, or in the Review submenu of the contextual menu of a document. You can also choose the color to use for the highlight or choose to Stop highlighting from the same menus.

To highlight content, follow these steps:

Click the Highlight icon on the toolbar.

Step Result: The highlighting mode is on and the cursor changes to a dedicated symbol.
Click the small arrow next to the Highlight icon and select the color that you want to use for the highlighting.
Select the content you want to highlight. To mark multiple parts of a document, press and hold Ctrl (Meta on macOS) and select the parts you want to highlight.
To exit the highlighting mode, press Esc, click the Highlight icon, or start editing the document.

To remove highlighting from a document, follow these steps:

Either select the text you want to remove highlighting from using your cursor, or press Ctrl + A (Command + A on macOS) if you want to select all of the text.
Click the small arrow next to the Highlight icon and select No color (erase), or right-click the highlighted content and select Remove highlight(s).
To exit the highlighting mode, press Esc, click the Highlight icon, or start editing the document.

Note: Oxygen XML Author Eclipse plugin preserves the highlighting of a document between working sessions. Also, if you copy content that includes highlights, the highlighting will be preserved when you paste it.

Review View

The Review view is also useful for managing highlights. In this view, the highlights are presented in a compact form, in the order they appear in the document, along with tracked changes and comments. The following actions are available in the contextual menu of each highlight in the Review view:

Change Color: Allows you to change the color of an existing highlight by selecting the new color from this menu.
Remove Highlight: Removes the selected highlight.
Remove Highlights with the Same Color: Removes the selected highlight and all others that have the same color.
Remove All Highlights: Removes all highlights from the document.

Highlights XML Source Code

The highlights are stored in the document source code as processing instructions that contain information about the color:

<?oxy_custom_start type="oxy_content_highlight" color="0,128,255"?>
  The highlights are stored<?oxy_custom_end?>

Resources

For more information about form controls, watch our video demonstration:

https://www.youtube.com/embed/-WY3wzkMSLM